Small business owners understand that it’s impossible to handle everything on their own. With the monumental task of creating a successful business, there are times when it’s best to outsource certain tasks to a more experienced third party. Outsourcing is the process of contracting work with an outside company. If you’re wondering if it’s a good idea to outsource work for your company, read the following five tips.
1. Know Your Strengths and Weaknesses
Every company has certain strengths and weaknesses. Because outsourcing can be expensive upfront, it’s best to only outsource those functions that would be better off handled by the experts. For example, if you lack the time or training to understand all of the detailed functions of Human Resources (HR), it’s smart to hire a company that can handle these important procedures.
2. Identify Your Goals
Choosing to outsource specific tasks is not something that should be taken lightly. It can be costly; therefore, it’s a good idea to understand your goals. Saving money and improving efficiency are two goals that are often cited when it comes to contracting out tasks. It may cost you more money to hire and continually train someone on HR or accounting procedures than it would be to outsource these tasks to a company that has more money, time and resources.
3. Find the Right Company
Finding the right company will take a good deal of research and time. Creating a partnership with a third party should require diligence, research, and thoughtfulness. You should approach the matter with the understanding that you are creating a long-term relationship.
4. Assign Someone to Manage the Relationship
Sustaining the contracting relationship may be a full-time job. If you’re considering this option, ensure that you have an employee who can be the contact person for the third party. You need someone who is available to clarify, direct and manage the relationship with the company.
5. Maintain the Control and Safety of Your Data
When it comes to confidentiality, it’s critical that you maintain the safety of your data. Be sure to have a clear, written contract with the third party. Even when you outsource tasks to another company, at the end of the day, you are still responsible for your customer and employee data.
Contracting tasks with an outside company can be a great way for small business owners to save money and improve efficiency. Know your strengths and limitations, identify your goals, find the right company, assign someone to oversee the relationship and maintain control of your data.